Art Usage Policy

Approved Spaces: Art and artifacts (hereafter referred to as "art") may be displayed in specific, approved locations within the School of Data Science.

• A list of approved spaces will be maintained and updated by the Art & Artifacts Committee.
• Spaces include reinforced walls suitable for art installation.
• Walls with data or electrical access (e.g., Ethernet ports, Wi-Fi access points) may have restrictions on the type or size of art displayed.

Photos of designated spaces will be provided.

Approval Criteria: The committee will evaluate art based on:

• Relevance to the School's mission
• Diversity of representation
• Aesthetic quality
• Safety considerations

Approval Authority: Final approval will be granted by the Dean or a designated representative following committee recommendations.

The School is committed to growing its permanent collection by purchasing one or more pieces annually.

• Selection will follow the Art Approval Process.
• A digital archive will document all art in the permanent collection.

• Standard Display Duration: Approved artwork may be displayed for up to one academic or calendar year.
• Extension Requests: Extensions can be submitted for review and approval by the Art & Artifacts Committee.
• Temporary Exhibits: Short-term displays, such as student projects or special exhibitions, may be approved for periods ranging from one week to three months.

Artists interested in displaying their work may submit an Art Interest Form. Submissions will be reviewed on a semester basis by the Committee.

The Art & Artifacts Committee will determine the placement of approved art based on designated spaces and suitability, including:

• Feasibility of installation
• Risk of damage
• Building security
• Larger or delicate pieces will receive additional consideration to ensure proper handling.

Any art installed without approval will be removed by the Project Associate for Facilities or UVA Facilities Management. The School will address protest art in accordance with University guidelines.

• Insurance Coverage: All approved art displayed on University property is protected by Risk Management, including coverage for theft, damage, and natural disasters.
• Artist Liability: Artists may be required to sign a waiver acknowledging the University’s liability limits. For high-value art, artists may opt to carry additional insurance.
• Damage Responsibility: The School will cover repair costs for damage occurring during approved installation or removal processes.

The Committee will identify and maintain public notice boards throughout the building. Posting guidelines include:

• Content must be UVA-affiliated or sponsored.
• All notices must include a date.

Boards will be cleared regularly by the Committee to ensure space availability.

We value feedback and aim for transparency in art selection and display.

• Art Feedback Form: Provide feedback directly to the Art & Artifacts Committee by emailing datascience@virginia.edu or requesting to meet in person at a committee meeting.
• Grievance Process: Complete the Art Grievance Form which will be reviewed by and responded to by the Committee.